Document Center

Everything HARA ESG

Thu, 1 Mar 2012 14:23:17 -0500

ESG HARA Program/Assessment Forms

• HARA Pre-Screening Assessment v.3.1.12
• HARA Screening Assessment v.3.1.12
• ESG Long Form Intake 2011 v.11.18.11
• ESG Self Sufficiency Matrix
• ESG Housing Plan
• Michigan Basic Exit v.03.15.12

HARA Workflow/Support Documents

• HARA Provider Page Configuration v.3.1.12
• HARA Basic HMIS Workflow v.3.1.12
• HARA Flow Process (Simplified)

HARA Additional Workflow/Support Documents

• CallPoint Configuration ESG HARA v.3.28.12
• HARA CallPoint Workflow v.3.1.12
• Phone Consent 2011
• HARA Coordinated Case Mgt. Workflow
• Receiving Agency Flowchart
• Self Sufficiency Matrix Full 8-17-2010
• Provider Page Referral Set Up

ESG (Non-HARA) Support Documents

• NonHARA PP Configuration v.3.1.12
• ESG NonHARA Workflow Standard v.3.1.12
• ESG NonHARA Workflow w ESP v.3.8.12

ESG/HARA Reporting

• Progress Reporting Form-3-19-12
• ESG Reporting Q & A
• ESG Outcome Matrix 9-19-2011
• ESG Specific Case Plan Goals
• Stable Housing Destinations
• ESG ART Report Instructions v.4.19.12

ESG Reference Material

• MSHDA ESG Forms and Guidance
• Wayne HPRP Workflow
• Wayne Housing Stabilization CallPoint Key

ESG HARA Podcasts
• HARA ESG CallPoint (Optional) Workflow
• HARA ESG Basic (Required) Workflow

ShelterPoint with DHS ESP TANF Training

Thu, 10 Feb 2011 15:35:19 -0500

This recording should be downloaded before playing. It is recorded in QuickTime which is available for free from the Apple Download Site at http://www.apple.com/downloads/ It is available for PC or Mac. Drag the bottom right corner, or use the View menu item to size the video to your screen.

Do not try to play this directly online, it will not perform well that way.

To Download this recording, right mouse click on the following link and choose Save As to point to where you want it to download to.

Also, please download the User Training Log for the Certificate of Completion, and don’t forget the documents for this session from the other links.

DHS ESP TANF Workflow for Shelters and Motel Voucher Programs
ART Report Instructions
Correcting Errors in DHS ESP
Email for provider page configuration
ESP TANF Intake Form v.11.18.11.doc
ShelterPoint with DHS ESP TANF Podcast
User Training Log

All Things HPRP

Tue, 25 Jan 2011 12:00:43 -0500

HPRP Implementation Material
        HPRP Memo of Understanding
        QSOBAA - Sharing Agreement
        HPRP Appeal Policy (client document) Example
        HPRP Appeal Form Example
        HPRP Appeal Denial Letter Example
        HPRP Denial Tracking Form 2-3-10

HPRP Program/Assessment Forms
        HPRP Recommended Release
        HPRP Screening Interview V16 12-2-09
        Optional HPRP Screening Interview V16a 12-2-09
        HPRP Intake Assessment V17 11.18.11.doc
        HPRP Housing Plan (Paper)
        Michigan Basic Exit form
        HPRP Self Sufficiency Matrix 12-09
        HPRP Nov 23 Change Overview

HPRP Workflow/Support Documents
        HPRP HMIS Overview
        HPRP General HMIS Instructions 11-03-10
        HPRP Workflow v.11.03.2010
        Initial HPRP Data Entry Flowchart v.11.03.2010
        HPRP Case Management Guidance v.11.03.2010.doc
        HPRP 1-5 Call-In + Denial Opt.doc

HPRP Reporting Documents
        HPRP ART Report Location
        HPRP QPR Troubleshooting Guide v.11.03.2010
        HPRP Monthly Report Guidance v.11.03.10.doc
        Exhibit I HMIS Responses 2009 Draft
        ESNAPS HMIS Sections for HPRP
        HUD HPRP-APR Report Technote

HPRP Reference Material
        MSHDA HPRP Document Link
        MSHDA HPRP Policy & Procedures
        Adopting a Housing First Approach Aug 09
        AMI Limits effective 7-13-2011
        Kalamazoo Shelter Screening Doc
        HPRP Funding Grid - Example

HPRP Meeting Registration and Training Information
                HPRP Continuing Discussion Registration Link

Podcast Videos:
HPRP Workflow Training Podcast

These recordings should be downloaded before playing. They are recorded in QuickTime which is available for free from the Apple Download Site at http://www.apple.com/downloads/ It is available for PC or Mac.

Do not try to play these directly online, they will not perform well that way.

To Download these recordings, right mouse click on the podcast links and choose Save As to point to where you want them to download to.

Also, please download the User Training Log for the Certificate of Completion. User Training Log

Drag the bottom right corner, or use the View menu item to size the video to your screen.

Youth Providers Information for HMIS

Thu, 2 Dec 2010 09:03:56 -0500

Please use the following materials for the DHS grant requirements. Contact is Shanna Cherubini, 517-853-3889.

ASSESSMENT FORMS
·  HMIS Youth Entrance Form - TLP-SHP- v.4.6.11.doc (**Required for TLP)
· HMIS Youth Entrance Form - Basic Center- v.4.6.11.doc (**Required for Basic Center)
·  Statewide Youth Program Exit Form  (**Required for Basic Center and TLP)
·   Youth Outreach Form v.10.19.2010  (**Use with Street Outreach and General Referral Tracking)
·   9-10-09 Reunification Matrix Under Age 17
·   12-3-08 Reunification Matrix Training PP
·   Self Sufficiency Matrix Full 6-3-2010 Final 82010
·   SS Matrix Training PP 6-3-2010 Final
·   ESG Materials

WORKFLOWS
·         Securing Client Records Addendum
·         Basic Center Workflow v.12.07.2011
·         Modified Basic Center-ESG Workflow v.12.07.11
·         TLP-SHP Workflow v.12.07.2011
·         Modified Youth TLP-ESG Workflow v.12.07.2011
·         SOP-Referral Tracking Workflow v. 12.07.2011

PROVIDER PAGE SETUP/SUPPORTING DOCUMENTS
·         Youth Program Service Quicklist Setup v.1.25.2011
·         TLP Provider Page
·         Basic Center Provider Page
·         SOP-Referral Tracking-Provider Page
·         Youth Provider Page Naming Protocol v.1.14.2011
·         MI Geocodes
·         HUD Data Standards- Guidance for Street Outreach Programs

VIDEO TRAINING PODCASTS
Standard TLP Basic Workflow Podcast
TLP and Basic Center with ESG Workflow Podcast
Youth Street Outreach Program Workflow Podcast
Youth Referral Tracking Workflow Podcast

Note: To download a podcast training video, right mouse click on the link, point to where you would like
to save the session to, and download before attempting to play.

These are recorded in QuickTime, which can be downloaded for free
from this link: http://www.apple.com/downloads/

Also, please download and complete the session documentation to fax to our office for a certificate of training with this link: User Training Log

MCEH AmeriCorps Program HMIS Info

Tue, 9 Nov 2010 09:57:26 -0500

The following resource tools will assist users to understand the process of Quality of Service assurance.

• AmeriCorps Services 10-25-10
• AmeriCorps Training Intro 10-25-10
• AmeriCorps Workflow 10-25-10

Continuous Quality Improvement

Tue, 19 Oct 2010 08:51:53 -0400

The following resource tools will assist users to understand the process of Quality of Service assurance.

• CQI Basics
• CQI II - Data Driven Decision Making
• Coordinator Training V2
• Using Outcomes
• CQI Fishbone Integrated Outcomes
• 01.1 ESG Outcome Matrix 9-19-2011
• 01.2 Outcomes Process Flow R1 3-16
• 01.3 Evaluating Outcomes Handout
• 01.4 Outcome Report Run Instructions
• Setting Performance Targets
• Setting Targets - Podcast 38 minutes
• Benchmarking Outcomes Detail ES-TH-PSH Final
• Staff Suggestion (FORM)
• CQI Minutes (FORM)
• CQI Process Review Monitor Form (FORM) R3
• ESG Specific Case Plan Goals
• Income and NonCash Benefit Sources
• Stable Housing Destinations
• Homeless Definition HEARTH matrix rev Dec 12 2011
• HEARTH HMIS Requirements Proposed Rule

• Kalamazoo CQI Practices v 1.01Draft
• Genesee CQI Outcomes Report Demo
• Genesee Sample CQI Practices v 1.00Draft-1
• Roadmap for CQI in Genesee County
• CoC Member Letter - Regional CQI
• Region 1 CQI Leadership Team Member Participation Form
• Region 1 CQI MOU
• Outcome Data By Program Type - Agency Tool
• Program Models
• CSIG Guidelines on Outcomes

HUD/SHP Workflow Training 1st Timer and Refresher

Mon, 12 Oct 2009 00:00:00 -0400

Download the following documents prior to taking the HUD/SHP training session with Christine Corbett.

• HUD-SHP Workflow 10-07-09
• For APR Technotes, click here.
• Monthly Income Fields - Additional Info
• Support Paradigm Handout 10-07-09
• Podcast Training Video

Signed Agreements for MSHDA and HUD

Thu, 19 Mar 2009 12:03:32 -0400

The links below are to spreadsheets which show agreements we have received so far for the MSHDA web sharing agreements, to be signed for CoC’s, and the Extended AHAR project or Spacial Analysis to be signed by Agencies who operate ES or TH facilities.

• MSHDA CoC Agreements
• Extended AHAR Participation Log

PIT KIT Documents

Fri, 18 Jul 2008 08:40:10 -0400

Download the following documents for use with your Point In Time surveys. The best way to download the attached files is to right click on the link and choose Save Link As so that your system will prompt you for a save location.

• 2012 HIC & PIT Guidance
• MI CoC and Geocodes
• PIT Leadership Roles and Unmet Needs Logic
• Oakland Training Ideas
• Oakland Street Count Training Outline
• Oakland Everybody Counts Tip Sheet
• Oakland Team Leader Instructions
• Sample Homeless Survey Introduction
• 2012 PIT Data Collection & HMIS Entry Overview
• PIT Data Collection Form Instructions 2012
• PIT Data Collection ID First_Rev 2012
• PIT Pop - Subpop Chart 2012
• Entering 2012 PIT Data in HMIS
• 2012 HIC-PIT HMIS Guidance Podcast
• Count Directions - Definitions 2008
• Counting HARP and TBRA Clients - PIT Guidance
• Airs Codes for PIT 2011
• Housing Inventory Guidance for HPRP Beds
• CoC Unmet Needs Worksheet-HUD Method
• CoC Unmet Needs Guide
• Street Count Guide
• Guide to Counting Sheltered

Outcomes Program Documents

Wed, 23 Jan 2008 15:31:49 -0500

These are the materials to match with the Outcomes reports in the ART Universe. Use these materials with the matching assessments on the system to track your agency progress.

Be sure to visit HERE to see Outcomes Reports

• Self Sufficiency Matrix Full 8-17-2010
• SS Matrix Training PP 5-9-11 Final
• Self Sufficiency Matrix - Prevention
• Prevention Self Sufficiency Training PowerPoint
• Self Sufficiency Matrix Short Version
• SS Matrix Training - Short Version PowerPoint
• 9-10-09 Reunification Matrix Under Age 18
• Reunification Matrix Training PP
• Statewide Income Outcome Draft
• Prevention Outcomes Assessment
• ART Reports for Outcomes Groups

System Administrator Training Documents

Mon, 14 Jan 2008 01:33:05 -0500

Download the materials in red and with a * prior to taking the System Administrator I orientation session with Barb Ritter.

• MSHMIS Configuration *
• User Training Log *
• Twelve Commandments for System Administrators *
• Commandments for Agency Administrators *
• Sysadmin I Training 2011 *
• Agency Policy and Procedures *
• COVERAGE MEMO 2009 *
• Internet Explorer and JAVA Configuation
• Speed Performance
• System Performance End User

Privacy Training Documents

Tue, 11 Dec 2007 00:45:25 -0500

Download and print out documents with an asterisk (*) and in red prior to taking the privacy training session online with Barb or playing the session as a podcast. Use either the Privacy Training PDF if you don’t use PowerPoint, or the Privacy Training PowerPoint if you do.

Click Here... Privacy and Confidentiality Training to watch the video, OR right click to SAVE AS to your computer to play offline. BEFORE you watch this... download the study materials marked in RED including the test page to fax to us upon completion.

• Privacy Completion Questionnaire 2011 *
• Users Agreement *
• Privacy Training 6-15-2011.pdf * OR Next Below
• Privacy Training PowerPoint 6-15-2011 *
• Assessing Client Risk - Script Suggestions
• HUD Public Notice
• Public Privacy Notice
• Privacy Workflow Examples